janusSEAL for Pocket Outlook forces your mobile workforce to apply a security classification to each and every email they send.
It is crucial that messages originating from mobile devices also have protective markings (classification labels) on them. These protective markings indicate the sensitivity of the information in the message.
janusSEAL for Pocket Outlook is simple to use
When sending an email message from a Windows Mobile device, janusSEAL for Pocket Outlook is activated when the user selects to send the message.
janusSEAL for Pocket Outlook shows a classification dialog to the user:
This classification dialog forces the user to indicate the sensitivity of the message based on the organisation's security classification schema. Once the user has selected a classification for the message they can then select to send the message from the dialog.
The classification dialog is simple and intuitive. It works in both portrait and landscape mode of any resolution Windows Mobile device, including Smartphone Edition devices.
janusSEAL for Pocket Outlook prevents the disclosure of sensitive messages from the device
janusSEAL for Pocket Outlook has security features that prevent or reduce the risk of disclosure of sensitive messages that may be on the mobile device.
janusSEAL for Pocket Outlook can be configured to prevent a user from reading, replying to or forwarding messages which are above a certain, highly sensitive security classification.
In the example below, the user has been prevented from opening a SECRET message on the device:
It can also be configured to warn the user that a message they are attempting to read, reply to or forward is somewhat sensitive. janusSEAL for Pocket Outlook then gives the user the choice of continuing or canceling the action. This feature is aimed at making the user consider the security of the surroundings and who may be able to read the screen of their device. For example, for medium sensitive messages such as COMPANY CONFIDENTIAL, it may not be appropriate to read such messages on the train to work but is safe to do so when at home.
In the example below, the user is being warned when attempting to read a CONFIDENTIAL message:
janusSEAL for Pocket Outlook is simple to install
janusSEAL for Pocket Outlook can be installed on the device in a number of ways:
- Desktop push: A janusSEAL for Pocket Outlook desktop MSI package can be installed on the end-user's desktop computer (directly or via Group Policy) which in turn installs janusSEAL for Pocket Outlook on the device during an ActiveSync session
Device pull: The Windows software Cabinet (CAB) file for janusSEAL for Pocket Outlook can be made available on a secure Intranet server. The end-user is instructed to click on a link to the CAB file using Pocket Internet Explorer on the device which in turn installs the software
janusSEAL for Pocket Outlook is configured by the organisation, not the user
janusSEAL for Pocket Outlook's configuration is packaged into a 'settings' file which is also installed on the device using the same technique as the software.
The user does not need to worry about any aspect of configuration of the software on the mobile device.
janusSEAL for Pocket Outlook works with any security classification schema
The security classification terms used by an organisation, their ranking in terms of sensitivity, how the terms are displayed to the user, the order in which the terms appear in lists and how the terms are encoded into protective markings - the security classification schema - varies from organisation to organisation.
janusSEAL for Pocket Outlook can use any security classification schema defined by an organisation. The organisation's schema becomes part of the configuration of janusSEAL for Pocket Outlook.
In the example below, janusSEAL for Pocket Outlook is using the Australian Government's security classification schema:
Note: in this example not all classifications of the Australian Government's schema are listed because they have not been made selectable in the underlying configuration.
janusSEAL for Pocket Outlook is adaptable
Aspects of janusSEAL for Pocket Outlook that are controlled by its configuration include:
- The security classification terms from the schema that are listed (and hence selectable) in the dialog
- Whether a security classification is selected by default in the dialog
- Whether when replying to or forwarding a message that the security classification of the original message is selected by default in the dialog
- The security classification threshold at which received messages should not be able to be read, replied to or forwarded.
- The security classification threshold at which users should be warned before received messages can be read, replied to or forwarded.
- The text that is used for the title of the janusSEAL for Pocket Outlook dialogs
janusSEAL for Pocket Outlook works on Smartphone devices
janusSEAL for Pocket Outlook works on all editions of Windows Mobile 5 and Windows Mobile 6 devices, including Windows Mobile 5 Smartphone Edition:
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